If you’re utilizing Microsoft Word for your document, it features a dedicated footnote function that automatically formats them neatly and professionally. This useful trick will enhance your document’s appearance, and in this guide, we’ll walk you through adding footnotes to your Word file.
How to Insert Footnotes in Word
The instructions below are applicable to various versions of Microsoft Word, including Word for Microsoft 365, 2021, 2019, 2016, 2013, 2010, and 2007. The screenshots shown correspond to Word for Microsoft 365.
Step 1: Place your cursor where you want the footnote to appear in your document, and click on that location.
Step 2: From the top ribbon menu, select the References tab.
Step 3: Click on Insert Footnote.
Step 4: You’ll be redirected to the bottom of the page where you can insert your footnote. Type your content there.
Step 5: After finishing your note, double-click on the small number next to the footnote. This action will return you to the original spot in your document.
Keep in mind that when you view or print the document, the footnote will be displayed near the page numbers.
How to Insert Footnotes in Word Using a Keyboard Shortcut
If you’re looking to add multiple footnotes quickly, navigating to the References tab can be cumbersome. Instead, you can use a simple keyboard shortcut. Here’s how:
Step 1: Click on the spot in your document where you want the footnote.
Step 2: Press Alt + Ctrl + F on your keyboard.
Step 3: This will take you to the bottom of the page where you can type your footnote. Once complete, double-click the tiny number before the footnote to return to your previous location in the document.
How to Add a Footer in Word
In addition to footnotes, you may also wish to incorporate a footer in your Word document. Unlike footnotes, which appear only on the page where they’re placed, footers show up on every page, making them ideal for including information such as the document title, author, page numbers, or links to external resources.
To insert a footer, navigate to the Insert tab, then select Footer. A pop-up box will appear, allowing you to input your desired text. You can finalize your footer by pressing Esc or clicking on Close Header and Footer.
To modify an existing footer, simply double-click on it and make your changes.
Footnotes are not only functional but also enhance the readability of lengthy documents. You can multiply this effect by utilizing other features like a table of contents or a bibliography in your Word document.
