How to Record a Microsoft Teams Meeting: A Step-by-Step Guide

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Recording meetings in Microsoft Teams can save time that would otherwise be spent repeating information or revisiting past conversations. Teams also allows organizations to capture troubleshooting sessions, compliance discussions, or crucial decisions for future reference.

Microsoft Teams makes the recording process user-friendly, but you need to ensure it’s set up correctly for it to work.

What You’ll Need

PC, laptop, tablet, or smartphone with Microsoft Teams access
Office 365 Enterprise, Business Premium, or Business Essentials subscription

Permissions for Recording a Teams Meeting

Before you start recording, ensure you have the appropriate permissions:

If you’re in an organization, your IT admin may need to enable the recording feature.
Only meeting organizers and those within your Teams organization can record meetings. Guests or external participants are not allowed to record.

How to Record a Meeting in Microsoft Teams

Join a Meeting: Log into Teams and join the meeting. Designate someone to handle the recording process, as only one recording can be made per meeting.
Start Recording: Select More Actions (three-dot icon) and choose Start Recording.
Enable Transcriptions: When recording starts, transcription is automatically enabled unless blocked by an admin. Transcriptions can be stopped via the More Actions menu.
Stop Recording: To end the recording, go to More Actions and select Stop Recording. The recording will then be processed and made available after a brief delay.

Important Notes

Recordings will automatically stop when everyone leaves the meeting. However, if the person who started the recording leaves early, someone else will need to stop it.
Regional laws might require consent from all participants before recording.
Meeting recordings can show up to four video streams at once, and compliance settings might override some of the recording options.

Playing Back Recorded Meetings

Teams saves recordings to SharePoint (for channel meetings) or OneDrive (for private meetings). Links to the recordings will also appear in the channel or chat where the meeting took place and will be accessible via the Files tab.

Remember, recordings often have an expiration date, which can be modified or removed by the meeting organizer or IT admin.

How to Download a Recorded Meeting

Open the Files tab and locate the recording.
Select More options and choose Download.

Frequently Asked Questions

Can I record a call with myself on Teams? Yes, you can. Start a Meet Now session and begin recording without other participants.

Can I record audio only? No, Teams does not offer an audio-only recording feature. It records video, audio, and screen sharing by default.

Is Teams always recording? No, Teams is not always recording. However, the meeting organizer can set a meeting to automatically record when scheduled, but this is not enabled by default.