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Outlook features a useful tool known as “Search Folders,” which allows you to organize specific emails into a virtual folder for an enhanced overview. For instance, you can designate specific email addresses, such as those from your supervisor, to define the criteria for a search folder.
This functionality means that all correspondence from a designated group or client will appear together in a single virtual space. Additionally, you can compile all your tracked emails within a search folder. These folders will be accessible on the left-hand side of your Outlook interface, positioned towards the bottom of your folders list under the “Search Folders” section.
Here’s how to set up a new Search Folder:
1. Open Outlook and navigate to Folder > New Search Folder.
2. A pop-up window will display various predefined options, allowing you to filter emails by various criteria, such as specific senders, those with attachments, messages from earlier dates, or larger files.
3. If you want to filter by sender, select “Mail from specific people,” click on Select, and enter the pertinent email addresses.
4. Finally, click the OK button to create your Search Folder.
With these Search Folders, you can consolidate certain emails, giving you a clearer and more accessible view without needing to constantly use the search feature. When you create a Search Folder, it begins compiling relevant emails without relocating them; it simply provides a consolidated view for easier navigation. Be aware, however, that if you delete an email from the Search Folder, it will also be removed from its original location and the same applies in reverse.
Utilizing Search Folders will streamline your workflow, allowing you to keep important emails organized and readily accessible.
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